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Pinces Gardens Bowling Club Constitution Page 2
5) Annual General Meeting
5.1) An Annual General Meeting (AGM) of the Club shall be held each year no later than the end of November on a date to be fixed by the Committee. The Club Secretary shall at least twenty-one days before the date of such meeting circulate to each member notice hereof and of the business to be brought forward thereat. This may be either by post or electronically
5.2) In order for the AGM to be quorate there must be a minimum of 10 members present.
5.3) The AGM must have the following standard agenda items for voting and signing off:
Election of Members to the Committee
Annual Income Expenditure Statement and Report for Member Approval
Safeguarding Officer
Confirm the Minutes of the last AGM
Review Club subscription Rates and other expenses fro the next playing season
AOB
6) Changes to the Constitution
Any proposed alterations to the Club's Constitution and Rules may only be considered at an Annual or Special General Meeting convened with the required written notice of the proposal. Any alteration or amendment must be duly proposed and seconded. Such alterations shall be passed if supported by not less than two-thirds of those Members present at the meeting, assuming that a quorum has been achieved.
7) Team Selection
The team selectors for the mens league and similar competitive matches, shall consist of 2 members selected at the AGM. They are to be recognised league players of the club.
Club Captain and Vice Captain shall be the selectors for the friendly matches.
8) Matches
All matches to be played in accordance with the laws of bowls sport, drawn up by World Bowls Ltd and approved by Bowls England.
APPENDIX A: RESPONSIBILITIES OF OFFICERS AND SUB-COMMITTEES
This appendix gives a brief outline of the duties entrusted to the Officers of the Club and of the sub-committees with delegated powers from the Management Committee to run specific areas of the club’s activities.
Chairman
To Chair all relevant meetings of the Club committee and the AGM or any SGM
To have the casting vote at all relevant meetings of the Club in the event of equality
Secretary
To conduct the correspondence of the Club
To keep custody of all Club documents
To act as a liaison between the Club and other relevant associations
To report back to the Committee on any issues which may affect the Club
Treasurer
To collect all annual subscriptions and relevant fees from Club members
To make all relevant payments on behalf of the Club
To present Accounts and Annual Balance Sheet for approval at the Annual General Meeting
To administer such insurance policy or policies as may be needed to fully protect the interests of the Club, its Officers and its members
To keep a register of Club members' contact details
Safeguarding Officer
To hold all relative and up to date safeguarding accreditation
To ensure the club complies with BDA Safeguarding Bowls policy
To ensure compliance with relevant Health & Safety regulations and to ensure the First Aid kit is up to date and clearly displayed
Fixtures Secretary
Authority to arrange all matches as they see fit
Competition Secretary
Authority to arrange and run all club competitions as they see fit